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Viewing Policy: BP 6161.1 – Selection and Evaluation of Instructional Materials


Board Policy 6161.1: Selection And Evaluation Of Instructional Materials

Original Adopted Date: 02/08/2018 | Last Revised Date: 6/10/2021



The San Benito County Board of Education (Board) desires that San Benito County Office of Education’s (SBCOE) instructional materials, as a whole, present a broad spectrum of knowledge and viewpoints, reflect and value society’s diversity, and enhance instructors’ ability to educate all students through the use of multiple teaching strategies and technologies. The Board shall adopt instructional materials based on a determination that such materials are an effective learning resource to help students achieve grade-level competency and that the materials meet criteria specified in law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the SBCOE’s curriculum to ensure that they effectively support the SBCOE’s adopted courses of study.

The Board shall select instructional materials for use in grades K-8 that have been approved by the State Board of Education (SBE) or that have, during the SBCOE’s review process, been determined to be aligned with the state academic content standards adopted by SBE.  (Education Code 60200, 60210)

The Board shall adopt instructional materials for grades 9-12 upon determining that the materials meet the criteria specified in law and the accompanying administrative regulation.  (Education Code 60400)

In selecting or adopting instructional materials, the Board shall consider the recommendation of the Superintendent or designee and/or an advisory committee established to review the materials.

Public Hearing on Sufficiency of Instructional Materials

The Board shall annually conduct one or more public hearings on the sufficiency of the SBCOE’s instructional materials, including textbooks, technology-based materials, other educational materials, and tests.  Technology-based materials include, but are not limited to, software programs, video disks, compact disks, optical disks, video and audio tapes, lesson plans, databases, and the electronic equipment required to make use of those materials by students and teachers as a learning resource.  (Education Code 60010, 60119)

The hearing shall be held on or before the end of the eighth week from the first day students attend school for that year.  (Education Code 60119)

The Board encourages participation by parents/guardians, teachers, interested community members, and bargaining unit leaders at the hearing. Ten days prior to the hearing, the Superintendent or designee shall post a notice in three public places within the SBCOE containing the time, place, and purpose of the hearing. The hearing shall not take place during or immediately following school hours.  (Education Code 60119)

At the hearing(s), the Board shall determine, through a resolution, whether each student in each school, including each English learner, has sufficient textbooks or other instructional materials that are aligned to the content standards adopted by SBE and consistent with the content and cycles of the curriculum framework adopted by SBE in each of the following subjects:  (Education Code 60119)

  1. Mathematics


  1. Science


  1. History-social science


  1. English language arts, including the English language development component of an adopted program


  1. World language


  1. Health



The Board shall also determine the availability of science laboratory equipment, as applicable to science laboratory courses offered in grades 9-12.  (Education Code 60119)

In making these determinations, the Board shall consider whether each student has sufficient textbooks or other instructional materials to use in class and to take home. This does not require that each student have two sets of materials. However, materials shall not be considered sufficient if they are photocopied sheets from only a portion of a textbook or instructional materials copied to address a shortage.  (Education Code 60119)

If materials are in a digital format, they shall be considered sufficient as long as each student, at a minimum, has and can access the same materials in the class and to take home as all other students in the same class or course in the SBCOE, and has the ability to use and access them at home.  (Education Code 60119)

If the Board determines that there are insufficient textbooks or other instructional materials, the SBCOE shall provide information to classroom teachers and to the public setting forth, for each school in which an insufficiency exists, the percentage of students who lack sufficient standards-aligned textbooks or instructional materials in each subject area and the reasons that each student does not have sufficient textbooks or instructional materials. The Board shall take any action to ensure that each student has sufficient materials within two months of the beginning of the school year in which the determination is made.  (Education Code 60119)

The degree to which every student has sufficient access to standards-aligned instructional materials shall be included in the SBCOE’s local control and accountability plan.  (Education Code 52060)


Complaints concerning instructional materials shall be handled in accordance with BP/AR 1312.2 – Complaints Concerning Instructional Materials or AR 1312.4 – Williams Uniform Complaint Procedures, as applicable