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District Policies

Viewing Policy: BP 5125.1 – Release Of Directory Information



BP 5125.5

Students

Release of Directory Information

 

The San Benito County Office of Education (SBCOE) recognizes the importance of maintaining the confidentiality of directory information and therefore authorizes the release of such information only in accordance with law, Board policy, and administrative regulation.

 

The Superintendent or designee may release student directory information to representatives of the news media or nonprofit organizations in accordance with Board policy and administrative regulation.

 

(cf. 1112 – Media Relations)

 

The Superintendent or designee may limit or deny the release of specific categories of directory information to any public or private nonprofit organization based on his/her determination of the best interests of SBCOE students.  (Education Code 49073)

 

Colleges and prospective employers, including military recruiters, shall have access to directory information.  Military recruiters shall have access to a student’s name, address, and telephone number, unless the parent/guardian has specified that the information not be released in accordance with law and administrative regulation.  (20 USC 7908; 10 USC 503; Education Code 49603)

 

Under no circumstances shall directory information be disclosed to a private profit-making entity, except for representatives of the news media and prospective employers, in accordance with Board policy.  Private schools and colleges may be given the names and addresses of 12th-grade students and students who are no longer enrolled provided that they use this information only for purposes directly related to the institution’s academic or professional goals.  (Education Code 49073)

 

(cf. 1113 – County Web Site)

 

 

Legal Reference:

EDUCATION CODE

49061  Definitions

49063  Notification of parents of their rights

49073  Release of directory information

49073.5  Directory information; military representatives; telephone numbers

49603  Public high schools; military recruiting

UNITED STATES CODE, TITLE 10

503  Military recruiter access to directory information

UNITED STATES CODE, TITLE 20

1232g Family Educational Rights and Privacy Act

7908  Armed forces recruiter access to students and student recruiting information

CODE OF FEDERAL REGULATIONS, TITLE 34

99.1-99.67  Family Educational Rights and Privacy

 

Policy Adopted:5-10-18

 

 

 

 

 

 

 

PARENT/GUARDIAN NOTICE

RELEASE OF DIRECTORY INFORMATION

 

The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that San Benito County Office of Education (SBCOE), with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, the district may disclose appropriately designated “directory information” without written consent, unless you have advised the district to the contrary in accordance with district procedures.  The primary purpose of directory information is to allow the district to include this type of information from your child’s education records in certain school and/or district publications.  Examples include:

 

* a playbill, showing your child’s role in a drama production

* the annual yearbook

* honor roll or other recognition lists

* graduation programs

* sports activity sheets

 

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent/guardian’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require SBCOE receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with students’ names, addresses, and telephone listings, unless parents/guardians have advised the SBCOE that they do not want their child’s information disclosed without their prior written consent.

 

If you do not want the SBCOE to disclose directory information from your child’s education records without your prior written consent, you must notify the SBCOE in writing by September.  The SBCOE has designated the following information as directory information:

 

  1. Name
  2. Address
  3. Telephone number
  4. Email address
  5. Date of birth
  6. Participation in officially recognized activities
  7. Dates of attendance