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Viewing Policy: BP 5125 -Student Records



BP 5125

Students

Student Records

 

The San Benito County Office of Eduction (SBCOE) recognizes the importance of keeping accurate, comprehensive student records as required by law. The Superintendent or designee shall ensure that the SBCOE’s administrative regulation and school site procedures for maintaining the confidentiality of student records are consistent with state and federal law.

 

The Superintendent or designee shall establish administrative regulations governing the identification, retention, and security of student records. These regulations shall ensure the rights of authorized persons to have timely access to student records and shall protect students and their families from invasion of privacy.

 

The Superintendent or designee shall designate a certificated employee to serve as custodian of records with responsibility for student records at the district level. At each school, the principal or a certificated employee shall be designated as custodian of records for students enrolled at that school. The custodian of records shall be responsible for implementing Board policy and administrative regulation regarding student records.  (5 CCR 431)

 

Contract for Digital Storage, Management, and Retrieval of Students

 

The Superintendent or designee may enter into a contract with a third party for the digital storage, management, and retrieval of student records and/or to authorize a third party provider of digital software to access, store, and use student records, provided that the contract meets the requirements of Education Code 49073.1 and other applicable state and federal laws.

 

 

Legal Reference:

EDUCATION CODE

17604  Contracts

48201  Student records for transfer students who have been suspended/expelled

48853.5  Foster youth; placement, immunizations

48902  Notification of law enforcement of specified violations

48904-48904.3  Withholding grades, diplomas, or transcripts

48918  Rules governing expulsion procedures

48980  Parental notifications

48985  Notices in parent/guardian’s primary language

49060-49079  Student records

49091.14  Parental review of curriculum

51747  Independent study

56041.5  Rights of students with disabilities

56050  Surrogate parents

56055  Foster parents

69432.9  Cal Grant program; notification of grade point average

BUSINESS AND PROFESSIONS CODE

22580-22582  Digital privacy

22584-22585  Student Online Personal Information Protection Act

CODE OF CIVIL PROCEDURE

1985.3  Subpoena duces tecum

FAMILY CODE

3025  Access to records by noncustodial parents

6552  Caregiver’s authorization affidavit

GOVERNMENT CODE

6252-6260  Inspection of public records

HEALTH AND SAFETY CODE

120440  Immunizations; disclosure of information

PENAL CODE

245  Assault with deadly weapon

WELFARE AND INSTITUTIONS CODE

681  Truancy petitions

701  Juvenile court law

16010  Health and education records of a minor

CODE OF REGULATIONS, TITLE 5

430-438  Individual student records

16020-16027  Destruction of records of school districts

UNITED STATES CODE, TITLE 20

1232g  Family Educational Rights and Privacy Act

1232h  Protection of Pupil Rights Amendment

UNITED STATES CODE, TITLE 26

152  Definition of dependent child

UNITED STATES CODE, TITLE 42

11434a  McKinney-Vento Homeless Assistance Act; definitions

CODE OF FEDERAL REGULATIONS, TITLE 16

Part 312 Children’s Online Privacy Protection Rule

CODE OF FEDERAL REGULATIONS, TITLE 34

99.1-99.67  Family Educational Rights and Privacy

300.501  Opportunity to examine records for parents of student with disability

 

 

Policy Adopted: 5-10-18